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Fluid Life Sample Cards
Working to maintain clear communication between The Fluid Life Corporation Laboratories and
our customers improves customer service and prevents delays in sample turn-around time ensuring
delivery of results in a timely manner as part of the Fluid Life Quality Policy.
The Fluid Life Corporation urges all customers who currently use manual sample
cards to consider the speed and convenience of using a paperless sampling system such as:
The following guidelines are to assist customers in completing the sample cards that are included with some
Fluid Life sample kits. If you have any questions that are not answered here please contact your
regional account manager for further detailed
information, before submitting your samples to The Fluid Life Corporation.
Our national toll free number is 1-877-962-2400
Edmonton (780) 462-2400
Brantford (519) 720-9200
Sample Card Completion Procedures
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The following brochure gives essential information for completing
sample cards. Please print it and share it with
anyone in your company who does sample taking on equipment or anyone that submits samples
to The Fluid Life Corporation for analysis. |
Please fill out all sampling cards submitted with samples as completely as possible. If the information is complete,
your sample will be processed in the shortest amount of time.
| Sample cards that lack proper referencing information may cause testing
to be delayed until the required information has been obtained from the customer. |
Please identify sample points consistently.
If more than one employee is taking samples on the same component that information should be shared to
prevent components and sample points from being improperly renamed or prevent changes in reference information
for that component.
For first time samples taken from a component (testing unit) the following information is essential.
Please print the following information clearly on the sample card.
- Complete name and address including contact information.
- Email address is also helpful for reference and tracking(if available).
- Unit Number--this number must remain consistent for subsequent samples.
- Component type.
- Serial number (if available).
- Oil type including brand, grade and manufacturer.
- The number of hours, months, kilometers or miles the oil has been used.
- The total number of hours, months, kilometers, or miles the component has been used.
- Was the oil changed? Yes or No?
Click to enlarge and zoom up to full-size view in your browser.
View One indicates essential fields for a first time sample.
View Two gives a brief explanation of each field on the sample card.
View One |
View Two |
Common Sample Card Errors:
- Unit number is often misnamed or renamed.
- Information essential for referencing the samples is not completed.
Necessary Referencing Information
Due to the volume of samples received at The Fluid Life Corporation, it is important for our customers
to supply the following information to match and reference previous sampling information in our
database.
All samples must have at least the following 3 clearly printed on every sample card submitted for testing.
- Unit Number
- Component Type
- Site Location
- Please supply the serial number of the component whenever possible. The serial number makes an
excellent UNIT# because they are unique. If you choose to use the serial number as a UNIT#, it should be indicated
in the UNIT# field.
After the card has been completely filled out please retain the carbon copy for your
records and return the original copy with your sample
Note to Managers and Service Managers
Training of your employees in the following areas will help to improve the quality of results needed for
a successful lubrication management system.
- Sample taking procedures.
- Sample card completion procedures.
- Sample submission procedures.
Other factors to consider.
- Legal Survey Descriptions (LSD)s are often used as UNIT# for equipment in the oil
and gas industry. This practice should be used with caution if your equipment moves from one
location to another. If an LSD is used as the UNIT# and the location of the component changes
please put the old LSD location on the card along with the new or contact Fluid Life to make the
update.
- Component field (ie transmission, engine, turbine etc.) is the primary field used to identify a sample point on a machine.
If there is only one sample point on the component the location field can be left blank.
- Location field (ie main, upper, lower, auxiliary, inline, reservoir, etc.) is designed to give more specific information
if the component has more than one sample point. Like other sampling information, it is important that this information is consistent
every time a sample is taken.
- Fuel, Power Type, and Coolant fields are source information for the lab to perform appropriate tests and make appropriate recommendations
where applicable.
Sending samples to Fluid Life
If you have questions concerning submission of samples to Fluid Life click here for more information.
Contact information
If you need to contact a department or individual for further clarification click below.
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